For web designers and developers
How to get the most out of this template.
About this web design invoice template
Ideal for freelance web designers, WordPress and Shopify developers, and small digital agencies.
The template comes pre-filled with typical line items for web designers and developers so you can see how a finished invoice looks. Replace them with your own services and rates, add your logo, choose a design and download a PDF. Your business details are remembered on this device, so next time it takes seconds.
Web Design invoice example
These fictional USD amounts show how the sample is calculated. They are examples, not recommended rates. Choose your own currency, prices and applicable taxes in the editor.
| Service or item | Quantity | Rate | Amount |
|---|---|---|---|
| Website designHome + 5 inner pages, responsive | 1 | $1,800.00 | $1,800.00 |
| Front-end development | 24 hrs | $70.00 | $1,680.00 |
| Hosting & maintenanceMonthly, billed annually | 12 mo | $25.00 | $300.00 |
| Domain renewal | 1 | $15.00 | $15.00 |
| Subtotal | $3,795.00 | ||
Before discounts, taxes and payments.
How to use this web design invoice template
- Enter your business and client details, then choose a unique invoice number and dates.
- Replace the sample items with the services or products you supplied. Adjust quantities, units and rates.
- Set your currency and taxes, record payments already received, and review the balance due.
- Add payment instructions and agreed terms, then download the PDF and send it to your client.
The sample notes and terms are editable examples. Review them before sending: remove references to attachments, warranties, deposits or fees that do not apply to your work.
Invoicing tips for web designers and developers
- Split projects into milestones: deposit, design approval, launch.
- List recurring hosting and maintenance as separate lines.
- Hold admin access or file transfer until final payment.
What’s included
- Your logo, business details and tax number
- Client billing and optional shipping/job address
- Itemised services and materials with units (hours, visits, pieces…)
- Discounts, multiple taxes, shipping and deposits
- Payment instructions, notes, terms and signature
- Four designs, any accent colour, 160+ currencies, A4 or Letter
Need a different document? Use the quote generator before the job, or thereceipt generator once you’ve been paid. New to invoicing? Readhow to make an invoice.
Choose a consistent invoice numbering format and agree on payment terms before billing.