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Marketing Agency Invoice Template

Agency invoices often combine monthly retainers, pass-through ad spend and one-off projects. Keep them clearly separated so clients see exactly where their budget goes.

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01

Your business

02

Bill To

03

Invoice details

04

Line items

$6,300.00
DescriptionQtyRateAmount
  • Amount$3,000.00
    Item 1
  • Amount$800.00
    Item 2
  • Amount$2,500.00
    Item 3
05

Tax, discount & payments

Taxes
Subtotal
$6,300.00
Total
$6,300.00
Balance Due
$6,300.00
Paymentsdraft · $0.00 recorded
06

Payment Details

Tell your client how to pay. These details appear on the document.

Optional

Notes & terms

Signature

Design & format

Template
Accent colour

Rename labels

Change any heading on the document - “Bill To” → “Client”, or translate it into your language.

For marketing agencies

How to get the most out of this template.

About this marketing agency invoice template

Use for SEO, social media management, PPC, content marketing and full-service agencies.

The template comes pre-filled with typical line items for marketing agencies so you can see how a finished invoice looks. Replace them with your own services and rates, add your logo, choose a design and download a PDF. Your business details are remembered on this device, so next time it takes seconds.

Marketing Agency invoice example

These fictional USD amounts show how the sample is calculated. They are examples, not recommended rates. Choose your own currency, prices and applicable taxes in the editor.

Sample line items · USD for a marketing agency invoice, in US dollars
Service or itemQuantityRateAmount
Monthly retainer - SEO & content4 articles, technical SEO, reporting1$3,000.00$3,000.00
Paid social managementMeta + LinkedIn1$800.00$800.00
Ad spend (pass-through)At cost1$2,500.00$2,500.00
Subtotal$6,300.00

Before discounts, taxes and payments.

How to use this marketing agency invoice template

  1. Enter your business and client details, then choose a unique invoice number and dates.
  2. Replace the sample items with the services or products you supplied. Adjust quantities, units and rates.
  3. Set your currency and taxes, record payments already received, and review the balance due.
  4. Add payment instructions and agreed terms, then download the PDF and send it to your client.

The sample notes and terms are editable examples. Review them before sending: remove references to attachments, warranties, deposits or fees that do not apply to your work.

Invoicing tips for marketing agencies

  • Show ad spend as a separate at-cost line.
  • Invoice retainers in advance.
  • Attach the monthly report.

What’s included

  • Your logo, business details and tax number
  • Client billing and optional shipping/job address
  • Itemised services and materials
  • Discounts, multiple taxes, shipping and deposits
  • Payment instructions, notes, terms and signature
  • Four designs, any accent colour, 160+ currencies, A4 or Letter

Need a different document? Use the quote generator before the job, or thereceipt generator once you’ve been paid. New to invoicing? Readhow to make an invoice.

Choose a consistent invoice numbering format and agree on payment terms before billing.

FAQ

Questions, answered

Should I bill ad spend separately?

Yes. Show pass-through media spend on its own line at cost so management fees and spend are transparent.

Is this marketing agency invoice template free?

Yes - completely free, with no sign-up and no watermark. Edit it online and download as many PDFs as you need.

Can I edit the sample items?

Absolutely. The line items are just examples to get you started. Change descriptions, quantities and rates, or remove them and add your own.

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