Skip to content

IT Services Invoice Template

Bill managed services, support hours, software licences and hardware on one clear invoice.

Free foreverNo sign-upNo watermarkNothing uploaded

Loading draft…
01

Your business

02

Bill To

03

Invoice details

04

Line items

$1,342.50
DescriptionQtyUnitRateAmount
  • Amount$675.00
    Item 1
  • Amount$330.00
    Item 2
  • Amount$187.50
    Item 3
  • Amount$150.00
    Item 4
05

Tax, discount & payments

Taxes
Subtotal
$1,342.50
Total
$1,342.50
Balance Due
$1,342.50
Paymentsdraft · $0.00 recorded
06

Payment Details

Tell your client how to pay. These details appear on the document.

Optional

Notes & terms

Signature

Design & format

Template
Accent colour

Rename labels

Change any heading on the document - “Bill To” → “Client”, or translate it into your language.

For IT service providers

How to get the most out of this template.

About this it services invoice template

Suited to MSPs, freelance IT support, software developers and SaaS resellers.

The template comes pre-filled with typical line items for IT service providers so you can see how a finished invoice looks. Replace them with your own services and rates, add your logo, choose a design and download a PDF. Your business details are remembered on this device, so next time it takes seconds.

IT Services invoice example

These fictional USD amounts show how the sample is calculated. They are examples, not recommended rates. Choose your own currency, prices and applicable taxes in the editor.

Sample line items · USD for a it services invoice, in US dollars
Service or itemQuantityRateAmount
Managed IT supportPer user per month15 users$45.00$675.00
On-site support3 hrs$110.00$330.00
Microsoft 365 Business StandardMonthly licences15 users$12.50$187.50
Laptop setup & imaging2$75.00$150.00
Subtotal$1,342.50

Before discounts, taxes and payments.

How to use this it services invoice template

  1. Enter your business and client details, then choose a unique invoice number and dates.
  2. Replace the sample items with the services or products you supplied. Adjust quantities, units and rates.
  3. Set your currency and taxes, record payments already received, and review the balance due.
  4. Add payment instructions and agreed terms, then download the PDF and send it to your client.

The sample notes and terms are editable examples. Review them before sending: remove references to attachments, warranties, deposits or fees that do not apply to your work.

Invoicing tips for IT service providers

  • Bill per user or per device for managed services.
  • Separate licences from labour.
  • Attach a ticket summary.

What’s included

  • Your logo, business details and tax number
  • Client billing and optional shipping/job address
  • Itemised services and materials with units (hours, visits, pieces…)
  • Discounts, multiple taxes, shipping and deposits
  • Payment instructions, notes, terms and signature
  • Four designs, any accent colour, 160+ currencies, A4 or Letter

Need a different document? Use the quote generator before the job, or thereceipt generator once you’ve been paid. New to invoicing? Readhow to make an invoice.

Choose a consistent invoice numbering format and agree on payment terms before billing.

FAQ

Questions, answered

How do MSPs invoice?

Usually a recurring per-user or per-device monthly fee, plus project work and hardware billed separately.

Is this it services invoice template free?

Yes - completely free, with no sign-up and no watermark. Edit it online and download as many PDFs as you need.

Can I edit the sample items?

Absolutely. The line items are just examples to get you started. Change descriptions, quantities and rates, or remove them and add your own.

Browse

Related invoice templates

Browse all invoice templates →