Skip to content

Rental Invoice Template

Send tenants a professional rent invoice every month - or a rent receipt once they have paid. Include rent, utilities, parking and any late fees.

Free foreverNo sign-upNo watermarkNothing uploaded

Loading draft…
01

Your business

02

Bill To

03

Invoice details

04

Line items

$1,790.00
DescriptionQtyRateAmount
  • Amount$1,650.00
    Item 1
  • Amount$65.00
    Item 2
  • Amount$75.00
    Item 3
05

Tax, discount & payments

Taxes
Subtotal
$1,790.00
Total
$1,790.00
Balance Due
$1,790.00
Paymentsdraft · $0.00 recorded
06

Payment Details

Tell your client how to pay. These details appear on the document.

Optional

Notes & terms

Signature

Design & format

Template
Accent colour

Rename labels

Change any heading on the document - “Bill To” → “Client”, or translate it into your language.

For landlords and property managers

How to get the most out of this template.

About this rental invoice template

Add the property address as the ship-to address, or as a custom field.

The template comes pre-filled with typical line items for landlords and property managers so you can see how a finished invoice looks. Replace them with your own services and rates, add your logo, choose a design and download a PDF. Your business details are remembered on this device, so next time it takes seconds.

Rental invoice example

These fictional USD amounts show how the sample is calculated. They are examples, not recommended rates. Choose your own currency, prices and applicable taxes in the editor.

Sample line items · USD for a rental invoice, in US dollars
Service or itemQuantityRateAmount
Monthly rentUnit 4B, 22 Park Lane1$1,650.00$1,650.00
Utilities - water & trash1$65.00$65.00
Parking space1$75.00$75.00
Subtotal$1,790.00

Before discounts, taxes and payments.

How to use this rental invoice template

  1. Enter your business and client details, then choose a unique invoice number and dates.
  2. Replace the sample items with the services or products you supplied. Adjust quantities, units and rates.
  3. Set your currency and taxes, record payments already received, and review the balance due.
  4. Add payment instructions and agreed terms, then download the PDF and send it to your client.

The sample notes and terms are editable examples. Review them before sending: remove references to attachments, warranties, deposits or fees that do not apply to your work.

Invoicing tips for landlords and property managers

  • Add the property address in a custom field.
  • Switch to Receipt once rent is paid.
  • Duplicate each month to save time.

What’s included

  • Your logo, business details and tax number
  • Client billing and optional shipping/job address
  • Itemised services and materials
  • Discounts, multiple taxes, shipping and deposits
  • Payment instructions, notes, terms and signature
  • Four designs, any accent colour, 160+ currencies, A4 or Letter

Need a different document? Use the quote generator before the job, or thereceipt generator once you’ve been paid. New to invoicing? Readhow to make an invoice.

Choose a consistent invoice numbering format and agree on payment terms before billing.

FAQ

Questions, answered

How do I create a rent receipt?

Switch the document type to Receipt in the toolbar, or use our receipt generator. The PAID stamp is added automatically.

Is this rental invoice template free?

Yes - completely free, with no sign-up and no watermark. Edit it online and download as many PDFs as you need.

Can I edit the sample items?

Absolutely. The line items are just examples to get you started. Change descriptions, quantities and rates, or remove them and add your own.

Browse

Related invoice templates

Browse all invoice templates →