For event planners
How to get the most out of this template.
About this event planning invoice template
Works for weddings, corporate events, parties, catering and venue hire.
The template comes pre-filled with typical line items for event planners so you can see how a finished invoice looks. Replace them with your own services and rates, add your logo, choose a design and download a PDF. Your business details are remembered on this device, so next time it takes seconds.
Event Planning invoice example
These fictional USD amounts show how the sample is calculated. They are examples, not recommended rates. Choose your own currency, prices and applicable taxes in the editor.
| Service or item | Quantity | Rate | Amount |
|---|---|---|---|
| Event planning feeFull-service coordination | 1 | $2,500.00 | $2,500.00 |
| CateringThree-course dinner | 120 guests | $45.00 | $5,400.00 |
| Floral arrangements | 1 | $900.00 | $900.00 |
| AV equipment | 1 | $650.00 | $650.00 |
| Subtotal | $9,450.00 | ||
Before discounts, taxes and payments.
How to use this event planning invoice template
- Enter your business and client details, then choose a unique invoice number and dates.
- Replace the sample items with the services or products you supplied. Adjust quantities, units and rates.
- Set your currency and taxes, record payments already received, and review the balance due.
- Add payment instructions and agreed terms, then download the PDF and send it to your client.
The sample notes and terms are editable examples. Review them before sending: remove references to attachments, warranties, deposits or fees that do not apply to your work.
Invoicing tips for event planners
- Record deposits under Payments.
- List vendor costs individually.
- State cancellation terms clearly.
What’s included
- Your logo, business details and tax number
- Client billing and optional shipping/job address
- Itemised services and materials with units (hours, visits, pieces…)
- Discounts, multiple taxes, shipping and deposits
- Payment instructions, notes, terms and signature
- Four designs, any accent colour, 160+ currencies, A4 or Letter
Need a different document? Use the quote generator before the job, or thereceipt generator once you’ve been paid. New to invoicing? Readhow to make an invoice.
Choose a consistent invoice numbering format and agree on payment terms before billing.