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Trucking Invoice Template

Get loads paid faster with clear freight invoices: line haul, fuel surcharge, detention and accessorial charges, plus load and BOL numbers.

Free foreverNo sign-upNo watermarkNothing uploaded

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01

Your business

02

Bill To

03

Invoice details

04

Line items

$2,313.94
DescriptionQtyUnitRateAmount
  • Amount$1,810.30
    Item 1
  • Amount$353.64
    Item 2
  • Amount$150.00
    Item 3
05

Tax, discount & payments

Taxes
Subtotal
$2,313.94
Total
$2,313.94
Balance Due
$2,313.94
Paymentsdraft · $0.00 recorded
06

Payment Details

Tell your client how to pay. These details appear on the document.

Optional

Notes & terms

Signature

Design & format

Template
Accent colour

Rename labels

Change any heading on the document - “Bill To” → “Client”, or translate it into your language.

For trucking and freight companies

How to get the most out of this template.

About this trucking invoice template

Add load number, BOL and pickup/delivery details as custom fields.

The template comes pre-filled with typical line items for trucking and freight companies so you can see how a finished invoice looks. Replace them with your own services and rates, add your logo, choose a design and download a PDF. Your business details are remembered on this device, so next time it takes seconds.

Trucking invoice example

These fictional USD amounts show how the sample is calculated. They are examples, not recommended rates. Choose your own currency, prices and applicable taxes in the editor.

Sample line items · USD for a trucking invoice, in US dollars
Service or itemQuantityRateAmount
Line haulDallas, TX → Atlanta, GA842 mi$2.15$1,810.30
Fuel surcharge842 mi$0.42$353.64
DetentionConsignee2 hrs$75.00$150.00
Subtotal$2,313.94

Before discounts, taxes and payments.

How to use this trucking invoice template

  1. Enter your business and client details, then choose a unique invoice number and dates.
  2. Replace the sample items with the services or products you supplied. Adjust quantities, units and rates.
  3. Set your currency and taxes, record payments already received, and review the balance due.
  4. Add payment instructions and agreed terms, then download the PDF and send it to your client.

The sample notes and terms are editable examples. Review them before sending: remove references to attachments, warranties, deposits or fees that do not apply to your work.

Invoicing tips for trucking and freight companies

  • Add load # and BOL # as custom fields.
  • Attach signed proof of delivery.
  • Bill detention promptly.

What’s included

  • Your logo, business details and tax number
  • Client billing and optional shipping/job address
  • Itemised services and materials with units (hours, visits, pieces…)
  • Discounts, multiple taxes, shipping and deposits
  • Payment instructions, notes, terms and signature
  • Four designs, any accent colour, 160+ currencies, A4 or Letter

Need a different document? Use the quote generator before the job, or thereceipt generator once you’ve been paid. New to invoicing? Readhow to make an invoice.

Choose a consistent invoice numbering format and agree on payment terms before billing.

FAQ

Questions, answered

What should a trucking invoice include?

Load and BOL numbers, pickup and delivery locations and dates, line haul rate, fuel surcharge, accessorials, and your MC/DOT number.

Is this trucking invoice template free?

Yes - completely free, with no sign-up and no watermark. Edit it online and download as many PDFs as you need.

Can I edit the sample items?

Absolutely. The line items are just examples to get you started. Change descriptions, quantities and rates, or remove them and add your own.

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